Guidelines for Requisition for Vehicles

Staff Cars/Vans/Buses for Official Duties

Faculty and officers of the AIIMS can request a vehicle when deputed by AIIMS for official duties outside AIIMS. Procedure for the same is as follows:

• Duly filled prescribed requisition form should be sent to the Transport Section. This should be done preferably one week in advance.
• If a vehicle is requisitioned on an urgent basis telephonically, the requisition form should be submitted as soon as possible. However, no firm commitment can be made for availability on short notice.
• For booking of a vehicle outside Delhi in the NCR region, approval of the DD (Admn.) is essential. Such demands should invariably be made one week in advance.
• Special care should be taken to book the vehicle in advance for duties falling outside the usual working hours, especially during the night.
• The vehicle is provided depending on its availability.
• Confirmation of the booking is intimated to the concerned user telephonically, usually within a day of requisition.
• If a vehicle is not available, a non-availability certificate can be issued by AIIMS on request, if needed for claims by the applicant.
• The name of the driver and his telephone number are generally available 6 hours before the commencement of the journey.
• Faculty members going on outstation duty may intimate their mobile phone for facilitating pick-up from the airport/railway station on their return journey.
• Due to a shortage of vehicles, the provision of vehicles for private use, even on a payment basis, is regretted.
• When some other sponsor is paying for TA, please do not request AIIMS vehicles.
• We request the promotion of sharing vehicles with other faculty and officers to ensure economy as well as to cover shortages of vehicles and drivers.